One Platform. Every Operation.

From first quote to final invoice, MotorCoach.ai powers every aspect of your motorcoach business with AI-driven automation and real-time visibility.

Smart Quoting

AI-powered pricing and professional quotes in minutes.

eSignature Contracts

Convert quotes to binding contracts with one click.

Online Payments

Accept payments online with automated reminders.

Visual Dispatch

Drag-and-drop scheduling with conflict detection.

Maintenance Tracking

Automated service alerts and digital work orders.

Driver Management

Certifications, assignments, and payroll automation.

Smart Quoting

Create professional, accurate quotes in minutes instead of hours. Our AI-powered quoting system handles complex multi-day itineraries, calculates pricing automatically, and tracks every opportunity through your pipeline.

AI-Powered Pricing

Automatically calculate rates based on mileage, duration, vehicle type, and your custom pricing rules.

Multi-Day Itineraries

Build complex trips with multiple stops, overnight stays, and variable pricing per segment.

Pipeline Management

Track every quote from initial inquiry through booking with status updates and follow-up reminders.

Branded Documents

Professional quote PDFs with your branding that can be emailed directly to customers.

Smart Quoting Interface

eSignature Contracts

Turn accepted quotes into legally-binding contracts with one click. No more printing, scanning, or chasing email attachments. Your customers sign digitally, and you track everything in real-time.

One-Click Conversion

Convert any approved quote into a professional contract instantly with all details pre-populated.

Digital Signatures

Customers sign from any device. Legally binding with full audit trail and timestamp.

Automatic Reminders

System sends follow-up reminders to unsigned contracts so you never have to chase signatures.

Template Library

Maintain your standard terms and conditions with customizable contract templates.

eSignature Contracts

Online Payments

Get paid faster with integrated payment processing. Accept deposits and balance payments online, set up payment schedules, and let automated reminders ensure you never have to chase payments again.

Multiple Payment Methods

Accept credit cards and ACH transfers. Customers pay online from any device.

Flexible Payment Schedules

Set up deposits, progress payments, and final balances with automatic due dates.

Automated Reminders

System sends payment reminders at configurable intervals so you focus on operations.

Complete Payment History

Every transaction logged with receipts, refunds, and reconciliation reports.

Online Payments

Visual Dispatch

See your entire operation at a glance. Our intuitive dispatch board shows every vehicle and driver assignment with drag-and-drop scheduling, automatic conflict detection, and real-time status updates.

Drag-and-Drop Scheduling

Assign vehicles and drivers by simply dragging trips to available resources.

Conflict Detection

System automatically prevents double-bookings and alerts you to scheduling conflicts.

Multi-Yard Support

Manage vehicles across multiple locations with yard-specific views and transfers.

Real-Time Updates

See live status of every trip with GPS integration showing vehicle locations.

Visual Dispatch Board

Maintenance Tracking

Keep your fleet safe and compliant with automated maintenance management. Track service intervals, create digital work orders, and maintain complete vehicle histories for inspections and audits.

Preventive Maintenance Alerts

Automated reminders based on mileage, engine hours, or calendar intervals.

Digital Work Orders

Create, assign, and track work orders with parts, labor, and vendor management.

Complete Service History

Every service, repair, and inspection recorded with documents and photos.

Telematics Integration

Pull real-time vehicle data from Samsara and Motive for accurate maintenance triggers.

Maintenance Tracking

Driver Management

Manage your drivers from hire to retire. Track certifications, automate trip assignments, calculate pay, and ensure compliance with CDL requirements and company policies.

Certification Tracking

CDL, medical cards, endorsements, and training certifications with expiration alerts.

Trip Assignments

Assign drivers to trips with consideration for qualifications, availability, and HOS.

Pay-Per-Trip Calculations

Automatically calculate driver pay based on trip type, mileage, or hourly rates.

Performance Tracking

Monitor driver metrics, customer feedback, and safety scores.

Driver Management

Additional Platform Capabilities

Beyond core operations, MotorCoach.ai provides enterprise-ready features for growing fleets.

Multi-Department Operations

Run charter, line-run, contract, and shuttle operations from a single platform with department-specific workflows.

Real-Time GPS Tracking

Live vehicle locations with Samsara and Motive integration. Share ETA links with customers.

Reporting & Analytics

Revenue reports, fleet utilization, driver performance, and maintenance cost analysis.

Automated Notifications

Email and SMS alerts for customers, drivers, and staff at every stage of the trip lifecycle.

Role-Based Access

Granular permissions for dispatchers, salespeople, mechanics, drivers, and administrators.

API Access

Connect MotorCoach.ai to your existing systems with our REST API for custom integrations.

See the Platform in Action

Schedule a personalized demo to see how MotorCoach.ai can transform your operations.

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